COMPLEX ORGANIZATION OF EVENTS
Your task is to organize brand event on the base of which your company’s image and quality of your service will be judged. You want your event to be remembered to participants and become an example to follow for many years. You need to create the strategy, plan the preparation process and consider in detail every stage starting from business or scientific program and ending with the sort of wine on the banquet. Exactly for this professional congress organizers are needed! We are ready to take the lead in organizing and conducting your event, create an individual budget and plan of realization of the project.
We will become reliable partners in achieving your goals and help you to bring your event to a new level.
Depending on your needs we are ready to undertake the following activities:
delegate-management and technical secretariat’s services,
speaker-management and working with VIP-participants,
creating of corporate identity and website of the event,
working with the venue, rent of the equipment and management of the event,
production of materials for the event,
fundrising and working with sponsors,
organization of the exhibition area and sales of stands,
PR and promotion of the events,
travel logistics and services for the participants,
catering and much more!
You have planned the event which will be attended by several hundred, or even thousands of people. You need to register participants, collect abstracts and payment and arrange competent technical support. It means that you need reliable registration system. It should be reliable software which guarantees the security of payments, from whatever country the delegate arrived. In addition, the system should give the possibility to upload and sort the list of participants, as well as automatic informing about the status of the ordered services. Also the availability of a convenient personal account for managing your orders is needed.
The work of experienced team of the technical secretariat is also very important. How to submit abstracts? How to correct passport data in personal account? I can’t find venue’s entrance, how can I get there? These and many other questions will be asked everyday via e-mails or telephone calls.
We offer you to use Delegate-management service which helps to solve all this problems with working with the participants and speakers of the event:
connection of the online-registration and abstract submission services, and if it’s necessary, blocks with booking additional services (hotel accommodation, transfer and excursion services, etc.),
receiving of registrations, registration fees and other types of services,
full range of participant’s services, business correspondence, addressing of participants issues,
working with speakers and VIP-participants,
conclusion of contracts, document management and accounting services for the participants,
maintaining of lists and the full database of participants,
accreditation of participants, receiving payments, preparation and exchange of financial documents with participants during the event,
arrangement of registration desk,
providing of badges,
providing of all types of reports according to the agreed schedule or request.
Fundraising. Working with sponsors and organization of exhibitions
Elaborate work with sponsors and exhibitors will allow you to cover most of the costs of the organization and simultaneously enhance the status of your event.
Productive work with sponsors requires relevant experience in sales, established contacts and the ability “tasty” and appealing to submit an event from marketing point of view. It is necessary to work with all types of potential sponsors: exhibitors, commercial sponsors and barter partners. We suppose you are agreed that it is better to entrust to professionals!
We are working on this direction since our foundation and constantly developing internal Department on working with sponsors. To attract sponsors and exhibitors to your event we can offer the following services:
planning and developing sales strategy,
creation of sponsorship packages,
searching and processing of databases of potential sponsors and exhibitors,
active work on attraction of internal and foreign sponsors,
providing with sponsorship databases of MAKO,
document management and full-service for sponsors and exhibitors,
organization and building of the exhibition.
Promotion of the event
The more participants, partners and sponsors will attend the event, the higher level of the event will be and the more effective it will be for organizers. PR is the engine of your event. The attraction of the media, e-mail distribution to potential participants, creating communities in social networks will allow to increase coverage of the target audience and create effective resonance in your industry.
Standard PR-package consists of:
attraction of informational partners and promotion of the event in media,
organization of publishing in industry printed and online media,
creation of text and graphic materials (press releases, announcements, banners, leaflets and so on),
preparation of handouts (information materials and souvenirs for participants),
creation and promotion of communities in social networks,
analysis of the effectiveness and report on the results of the campaign.
Agree that the event is not only presentations and participation in the exhibition. For many participants, it is also a journey, and the task of the organizer is to make it comfortable and memorable. Guests want to be met at the airport, somebody who will help them to orient in an unfamiliar place, and chose optimal accommodation. And, of course, the participants are always excited about special social program, because at parties and excursions most interesting acquaintances and lasting business relationships start. The task of the organizer is to predict the desires of the participants and organize high level service.
You don’t have to worry: we have a large experience in organizing excursions, transfers and accommodation. MAKO is friend with many service companies which provide us with better prices. So, we can help you efficiently and without overpaying to organize travel logistics, which includes:
transfers for the participants,
transport service activities including ordering of the flight tickets,
organization of banquets, concerts and other entertaining events,
Attention! on this type of service «MAKO» offers special discounts from partners!
If you are a representative of the association, including different companies or organizations from the same industry, and members of the association regularly conduct internal and corporate meetings and conferences, the service “Management of associations” will be for you a real solution to the problem of planning, budgeting and organization of these events.
With years of experience working with associations from different spheres: medicine, chemistry, the aerospace industry and government structures, we can create for you an individual program of the events and plan the subscription services for your structure. The range of our services in management associations includes:
analyzing of marketing and business targets of association,
development of databases of association and information services of its members,
development and realization of complex activities on attraction of new members,
PR and promotion of the events,
providing discounts on services for the organization of events,
schedule of the events,
creating concepts of the events,
complex organization and realization of events for your association,
analytics and periodic reporting.